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Freedom of Information Act Policy

The Library complies with the Illinois Freedom of Information Act.

Litchfield Public Library District

The Illinois Freedom of Information Act

I.   A brief description of our public body is as follows:

   A.  Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.

   B.   An organizational chart is attached.

   C.     The total amount of our operating budget for FY 2010- 2011 is: $149,239. Funding sources are property and personal property replacement taxes, state and federal grants, fines, charges, and donations.

      Tax levies are:

        1.  Corporate purposes

                        (for general operating expenditures)

2.   Social Security

      (provides for employee’s ICA         costs and related expenses)

3.   Maintenance

     (for maintaining the building)

4.   Tort Liability

    (for insurance premiums, risk management, attorney’s fees and related expenses, unemployment and worker’s compensation insurance)

D.  The office is located at this address:

1205 South State Street, Litchfield, Illinois 62056

E.   We have approximately the following number of persons employed:

                        1.            Full-time      1

                        2.            Part-time      6

F.   The following organization exercises control over our policies and procedures: The Litchfield Public Library Board of Trusteeswhich meets monthly on the third Tuesday of each month, at 10:15am., at the library.

Its members are: Mary Schneider, acting president ; Carol Sneed, treasurer ; Barbara Ellis, secretary, and trustees Mark York, Vickie Lovellette, Jan Marshall and Chris Dahler.

G.   We are required to report and be answerable for our operations to:

Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Alexi Giannoulias (Secretary of State); Director of State Library, Doug McCormick; and various other staff.

II.    You may request the information and the records available to the public in the following       manner:     

A.     Use request form (see attached).

B.     Your request should be directed to the following individual:  Sara Zumwalt, FOIA officer.

C.     You must indicate whether you have a “commercial purpose” in your request.

D.     You must specify the records requested to be disclosed for inspection or to be copied. If you desire that any records be certified, you must specify which ones.

E.      To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:

            There is a $1.00 charge for each certification of records.

            There is no charge for the first fifty (50) pages of black and white text either letter or legal size;

There is a $.15 per page charge for copied records in excess of 50 pages;

The actual copying cost of color copies and other sized copies will be charged.

F.      If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.

G.     The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.

H.     Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.

I.        The place and times where the records will be available are as follows:

Litchfield Public Library, 1205  S. State, Litchfield, Illinois 62056

10 a.m. to 5 p.m, Monday through Friday only

Litchfield Public Library District, Administrative Offices

III.       Certain types of information maintained by us are exempt from inspection and copying. However, the following types or categories of records are maintained under our control:

A. Monthly Financial Statements

B. Annual Receipts and  

      Disbursements Reports

C. Budget and Appropriation


D. Levy Ordinances

E. Operating Budgets

F. Annual Audits

G. Minutes of the Board of Library


H. Library Policies, including

      Materials Selection

I.  Adopted Ordinances and

      Resolutions of the Board

J. Annual Reports to the Illinois

      State Library

Litchfield Public Library District

Organizational Charts

                  Board of Library Trustees





                                      Trustee     Trustee    Trustee

                 Library Staff

                                       Library Director

                                       Assistant Director

                                       Circulation Clerk

                                        Materials Clerk

                                       President, Board of Trustees